Ibn Batuta Community School Kosht

[ Site map ] [ Search ] [ Feedback - Contact ] [ Change language/colours ]
Up ] The first steps ] Shifting to Sandragh ] The school today ] The future ] The construction ] Mission statement ] School policy ] [ Constitution ]

 

 

(For proper layout, please download the MS-Word document.)

 

Constitution of IBESK with Appendix (248K, MS Word document)

 

Constitution of Ibn Batuta Educational Society Kosht

With a view to introduce modern education, i.e. education of science, information technology and arts, in the relatively backward area of Upper Chitral, to impart to the young generation the education of justice, peace and human rights, to create environmental awareness among the people and to eradicate poverty, diseases and some social evils from the area through education, establishment of non-profit community schools in the area was the need of the day, and the people from different villages surrounding Kosht came together and wanted to establish a school in Kosht and decided to open more schools in future in different parts of Chitral with the same aims through their collective efforts.

In order to own, fund, run and manage these schools, a community based society under the name of ‘Ibn Batuta Educational Society Kosht’ (IBESK) was formed on the 1st of October, 2000, with the help of Mrs. Wendy Finet and Mr. Jürgen Depicker, two Belgian founding members of IBESK devoted to uplift the area.

Ibn Batuta was a fourteenth century Moroccan, who was a broad-minded religious scholar, judge and world traveller and as such personifies many of the values our schools should impart to the new generation. All schools established by IBESK will be named ‘Ibn Batuta Community School’ (IBCS) in honour of him. The first school was established in March 2001 under the name of IBCS Kosht (IBCSK).

For the proper conduct of the previously mentioned society IBESK and that of the schools IBCS established by it, an order containing necessary rules and regulations to be followed by the members of the society as well as the staff of the school or schools is sine qua non.

 

Now, therefore, we, the members of IBESK, do hereby adopt, enact and give to ourselves this constitution.

1. This constitution shall be called the constitution of Ibn Batuta Educational Society Kosht, hereafter called IBESK, and it shall come into force on 15 February 2003.

2. In this constitution the following words, abbreviations and expressions have the following meanings:

2.1. Assembly means any meeting or session of the members of the Society called by the authorized officer of the Society according to the rules and regulations prescribed by this constitution and not otherwise.

2.2. Chairman means Management Committee chairman.

2.3. Constitution means this constitution of IBESK.

2.4. IBCS is any school established by IBESK.

2.5. IBCSK is the first school established by IBESK, and as such is a non-profit, community-based school established, funded, managed and run by IBESK, which stands at the foot of village Sandragh on a piece of land measuring five chakorum leased from one Mohammad Sharif, resident of Village Kosht Sandragh, tehsil Mulkhow, district Chitral, for a period of 50 years, starting on the 23rd of April, 2002, by IBESK, for school purpose.

2.6. IBESK or the Society means the community based organization founded by the people of the village Kosht and surrounding area for the establishment, owning and management of ‘Ibn Batuta Community School Kosht’ (IBCSK) and other IBCS which may be established by it in future.

2.7. Large Quorum means 3/5 of all Voting Right holders.

2.8. MC means Management Committee.

2.9. Member means the member of IBESK who has paid a minimum of Rs.300 to IBESK as membership fees, whose name has been entered in the membership list or membership register and who has been issued a certificate of membership by the President of the Society.

2.10. Membership Title: one Membership Title can yield one Voting Right only, no matter how high the financial contribution of the member.

2.11. President means the president of IBESK, duly elected or maintained by IBESK as prescribed in the Presidential Election Guidelines * (appendix).

2.12. Principal means the principal of any IBCS established by IBESK.

2.13. Property means movable and immovable property.

2.14. Quorum means 2/5 of all Voting Right holders.

2.15. Vote means one vote per voting right. Without Voting Right one cannot vote.

2.16. Voting Right: one Voting Right is obtained when a member has contributed to the Society donations amounting to at least the sum of all Annual Title Fees (as specified in Voting Guidelines (appendix page *)) since acquisition of the title of membership till the year during which the member wants to use the voting right attached to that title included.

3. The aims and objectives of the Society are as follows:

3.1. All schools established by IBESK will carry the name of IBCS followed by the name of the village where they are established.

3.2. The Society shall own, fund, manage and run all these schools, the first of which is IBCS Kosht (IBCSK).

3.3. The Society, subject to its financial condition, will open more schools under the title of IBCS.

3.4. The Society shall give financial support to any IBCS with personal contributions of its members such as membership fees, title fees and personal donations and with the help of donations sourced by its members.

3.5. Any IBCS will be a non-profit community based school.

3.6. Any IBCS will give access to students irrespective of their nationality, religion, creed, sex, colour or caste, so that they will be able to meet the challenges of the time, get better jobs and lead an honourable life and emerge as responsible and respectable citizens.

3.7. Any IBCS is established with the view:

3.7.1. to introduce modern education, i.e. education of science, information technology and arts, in the relatively backward area of Upper Chitral,

3.7.2. to impart to the young generation the education of justice, morality, equality, peace and human rights,

3.7.3. to create environmental awareness among the people and

3.7.4. to eradicate illiteracy, unemployment, poverty, diseases and some social evils like crime and prejudice which are the sworn enemy of humanity from the area through education.

3.8. As such any IBCS will try to develop in its students the power of creativity, the sense of morality, discipline, responsibility and a healthy sense of competition and will try to produce progressive, open-minded, civilised and enlightened students able to speak and write in different languages with skill and accuracy, particularly in English since it has the status of international language. Similarly the language of science and information technology has become a key to knowledge and better jobs.

3.9. To achieve all of its aforementioned purposes, the Society will do its utmost to ensure the following provisions to any IBCS, sufficient to meet its needs and sufficient to meet the requirements of a model and modern educational institution, in order of precedence:

3.9.1. school building with furniture,

3.9.2. playground,

3.9.3. library,

3.9.4. laboratory,

3.9.5. computer class,

3.9.6. hostel,

3.9.7. transport.

3.10. The members are morally obliged to take all actions that are deemed to be necessary or beneficial for the students, staff members and the public in general.

4. The membership of the Society is subject to the following rules:

4.1. Applications for membership of IBESK have to be submitted to the President, who is free to accept or reject them.

4.2. To become a member, one has to buy minimum one title, on name, of Rs.300.

4.3. One cannot possess more than 20 titles.

4.4. Titles are on name, which means that only that person and no one else can use the voting right attached to that title.

4.5. Likewise, titles cannot be transferred to another person.

4.6. Any new member will be added to the Membership List of IBESK.

4.7. There are two types of members: ‘founding members’ and ‘members’.

4.8. ‘Founding members’ have titles dated 1st October, 2000, and hold two privileges:

4.8.1. they have a veto right in the Assembly meetings and

4.8.2. their membership of IBESK cannot be revoked by any means.

4.9. Members will have their membership forcibly and automatically revoked in the following cases:

4.9.1. if the Large Quorum agrees upon a motivated proposal of the President to this effect.

4.9.2. if the member has died.

4.9.3. if the member becomes of unsound mind

4.9.4. if the member is a hindrance to the aims and objectives of the Society

4.9.5. if the member does not pay the title fee within two months of getting the title

4.9.6. if the member commits acts which go against the interests of the Society.

4.10. If a member wants to withdraw from the Society, a request in writing to that purpose must be addressed to the President and withdrawal will be granted, but no fees will be refunded since the Society is supposed to invest all it receives in any IBCS as and when it deems fit, and as such cannot be expected to keep provisions for eventual refunds to withdrawing members.

5. Concerning the President:

5.1. There shall be a President of the Society who shall head and represent the Society at all levels and who shall conduct the affairs of the Society which are given to him by this constitution as stipulated in this constitution.

5.2. The President shall be elected from amongst the members of the Society every two years.

5.3. The President must preferably possess a high academic degree, substantial knowledge about education and enough free time to perform whatever the good functioning of the Society and its IBCS require.

5.4. The minimum educational qualification to be candidate for Presidentship is FA/FSc.

5.5. A ‘History of President Office holders’ will be maintained (* (appendix)).

5.6. During assembly meetings, the President has a casting vote only.

5.7. The President has a veto right in the assembly.

5.8. The President decides upon the holding of assembly meetings, whether it concerns the yearly Assembly or whether it concerns an exceptional meeting. The date should be communicated to all Voting Right holders in writing two weeks before taking place. Other members and the public will be informed through posters, to be placed in all villages from where members have joined.

6. Concerning the yearly assembly:

6.1. Yearly the Society will meet around the end of winter holidays.

6.2. The following points are obligatory part of the agenda and have to be voted upon:

6.2.1. Receive / read aloud / enumerate / register the Annual Title fees as outlined in §6.2.3 below.

6.2.2. Receive / read aloud / enumerate / register other donations as outlined in §6.2.3 below.

6.2.3. Determine the Voting Rights as follows:

6.2.3.1. A ‘Member Donations and Voting Rights’ register has to be kept with the following columns: Title number, Acquisition year of the Title, Total Donated, Total Required, Date. The columns Total Donated, Total Required and Date will be repeated for every subsequent donation to the Society or every time the Voting Rights are determined at a meeting.

6.2.3.2. The acquisition year is the year during which the title was received.

6.2.3.3. ‘Date’ means the date upon which a donation is registered.

6.2.3.4. ‘Total Donated’ is the total amount donated by the holder of this title, the new donation included.

6.2.3.5. ‘Total required’ is the sum of all Annual Title Fees (as specified in the table in the Voting Guidelines (appendix page *) further down) since acquisition of the title of membership till the date upon which the member donates included.

6.2.3.6. Any time a meeting is held, the Voting Rights can easily be determined as follows:

For every title number, 3 columns will be added tot the Member Donations and Voting Rights Register: Total Donated, Total Required and date (of the meeting) with sign of the Secretary. By checking whether the amount ‘Total Donated’ equals or exceeds ‘Total Required’, we can determine whether a voting right is granted. The total number of Voting Rights has to be registered in the Minutes of the meeting, so (Large) Quorum-determination can be done.

6.2.4. All members present have to be registered in the minutes as follows: the name of the member, followed by the title numbers having Voting Right in this meeting. These can be found in the Voting Rights Register (see §6.2.3 above).

6.2.5. Assembly meetings have legal decision power only if the Quorum is reached (see §2.14 above: Quorum means 2/5 of all Voting Right holders.)

6.2.6. Fix the ‘Annual Title Fee for the next year and amend the Voting Guidelines.

6.2.7. Decide whether to revoke certain memberships and if so, to motivate that decision.

6.2.8. Every Chairman will present a summary of last year’s proceedings of his/her Management Committee to the Society. The financial position of the IBCS will be made clear and all exceptional donations (all donations which are above the Annual Title Fee) will be enumerated and registered as outlined in §6.2.3 above. This will be followed by an analysis of the IBCS concerned, according to the following method:

6.2.8.1. A SWOT-analysis will be done.

6.2.8.2. The Chairman will invite all members to contribute to all 4 fields of the analysis (Strengths-Weaknesses, Opportunities-Threats).

6.2.8.3. This is best done using a blackboard: Strengths will be written on top in the middle, Weaknesses down, Opportunities left and Threats right.

6.2.8.4. The result of this analysis and the recommendations made by the Assembly will be passed on to the next year’s Management Committee.

6.2.9. Officially approve / comment all decisions / actions undertaken during the previous year by each Management Committee.

6.2.10. For every IBCS, a new Management Committee has to be voted into power in accordance with §7 below.

6.2.11. If the two-year presidentship expires, a new president has to be elected in accordance with the Presidential Election Guidelines * (appendix), as enacted by the Society.

6.2.12. Decide whether to amend this constitution, to which a Large Quorum must agree.

7. Concerning the Management Committee (MC):

7.1. To facilitate the management of any IBCS, per IBCS one MC will be appointed for the duration of one year.

7.2. The President will, after consultation with the concerned people, propose a selection of members with a Chairman. The Assembly will then vote to accept or reject this MC.

7.3. Each MC must contain 7 fixed members. It will contain the Principal and Vice-Principal of the IBCS concerned, as well as 5 Society members which should be chosen preferably in such a way that they represent all villages from the catching area of the IBCS which they will manage.

7.4. Only such members can be part of a MC who fulfil at least the following requirements:

7.4.1. Be ready to sacrifice for the IBCS

7.4.2. Have relevant knowledge, experience or connections beneficial to the IBCS

7.4.3. Not have worked against the IBCS at any time

7.4.4. Minimum educational degree of FA / FSc.

7.5. Honorary members can also be appointed. They do not need to be Society members, have the right to attend all MC meetings and voice their opinion, but do not have the right to vote.

7.6. At least once every two months, a meeting must be held.

7.7. The Chairman decides upon the calendar, which will be published in the Principal’s office.

7.8. To have a valid meeting, at least 5 out of 7 members need to be present.

7.9. Only MC members or people invited by the Chairman are allowed to attend the meeting.

7.10. The Chairman and Principal must always be present.

7.11. The Chairman and Principal will jointly determine the agenda before each meeting.

7.12. At the start of each meeting, a secretary will be appointed, who will record the agenda, the decisions made and the names and signatures of those present. This record has to be added to the Rough MC Meeting Minutes Register, which has to be kept for future reference in the Principal’s office, since it contains the proofs of presence (signatures) of the members.

7.13. The meeting starts when the secretary reads aloud the agenda, after which all present are invited to add points to the agenda.

7.14. After closure of the agenda, all points will be discussed one by one.

7.15. The first point on the agenda is the checking of the IBCS’s cashbook. After checking and approval, the Chairman will sign in the cashbook on the page of the meeting’s date.

7.16. It is preferable that the MC reaches consensus on all decisions. If impossible, the meeting will vote by simple majority. Honorary members are invited to partake in any discussions but are not allowed to vote; the Chairman has a casting vote only.

7.17. All decisions of the MC must be in line with this Constitution, the School Policy and the Mission Statement, failing which they are invalid.

7.18. The MC can only take decisions concerning its own IBCS.

7.19. If any MC finds that any member is to be revoked the membership of IBESK, because of one of the reasons outlined in §4.9 above, page *, then this cancellation of membership with its motivation will be recorded in the minutes and will take effect immediately.

7.20. Those present at the meeting signed at the beginning of the rough record of the meeting, as demanded in §7.12 above. The Chairman will sign again under the rough record, marking the closure of the minutes of this meeting. The secretary will rework these rough notes and the final version, signed by the Principal, will be published in the Principal’s office. All IBESK members are allowed to visit the Principal’s office to read these minutes.

8. Concerning the Appendix:

8.1. To change any of the first four appendices, namely Voting Guidelines, Presidential Election Guidelines, Mission statement of Ibn Batuta Community School Kosht and School policy, a Large Quorum must agree.

8.2. All other guidelines, which concern the daily management of the school, can be changed by the Management Committee for as long as the resulting guideline will remain within the spirit of the appendices mentioned in §8.1 above.

 

 

Appendix

1 Voting Guidelines *

2 Presidential Election Guidelines *

3 Mission statement of Ibn Batuta Community School Kosht *

4 School policy *

5 Staff guidelines *

6 Principal guidelines *

7 Vice Principal guidelines *

8 Teacher guidelines *

9 Teacher contract *

10 Student guidelines *

11 Drill Master / PET guidelines *

12 Caretaker guidelines *

13 Driver guidelines *

14 Accounting guidelines *

15 Hostel guidelines *

16 Guidelines for the use of IBCCK (Ibn Batuta Computer Centre Kosht) *

17 Library guidelines for IBCLK (Ibn Batuta Community Library Kosht) *

18 Teacher evaluation sheet *

19 Summary of conditions *

20 History of President Office holders *

21 Member list of Ibn Batuta Educational Society Kosht *

22 Member Donations and Voting rights register *

 

Appendix

1 Voting Guidelines *

2 Presidential Election Guidelines *

3 Mission statement of Ibn Batuta Community School Kosht *

4 School policy *

5 Staff guidelines *

6 Principal guidelines *

7 Vice Principal guidelines *

8 Teacher guidelines *

9 Teacher contract *

10 Student guidelines *

11 Drill Master / PET guidelines *

12 Caretaker guidelines *

13 Driver guidelines *

14 Accounting guidelines *

15 Hostel guidelines *

16 Guidelines for the use of IBCCK (Ibn Batuta Computer Centre Kosht) *

17 Library guidelines for IBCLK (Ibn Batuta Community Library Kosht) *

18 Teacher evaluation sheet *

19 Summary of conditions *

20 History of President Office holders *

21 Member list of Ibn Batuta Educational Society Kosht *

22 Member Donations and Voting rights register *

1 Voting Guidelines

1. Non-members of Ibn Batuta Educational Society Kosht have no right to vote, even if invited to attend a meeting.

2. One Voting Right is obtained and registered in the voting rights register as outlined in the constitution, 6.2.3 page *.

3. One Membership Title can yield one Voting Right only, no matter how high the financial contribution of the member.

4. Large Quorum means 3/5 of all Voting Right holders.

5. A Vote means one vote per voting right. Without Voting Right one cannot vote.

6. The person holding the office of President of Ibn Batuta Educational Society Kosht will have a casting vote only, even in case of Presidential elections.

7. Only the founding members and the President have a veto right.

Year

Annual Title Fee (Rs.)

President's sign

2000

Rs.50 only

2001

Rs.50 only

2002

Rs.100 only

2003

Rs.100 only

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

   

 

 

2 Presidential Election Guidelines

Every person who is a member of Ibn Batuta Educational Society Kosht and is not a minor nor insane shall be qualified for being a possible candidate for the presidential election, if his/her educational qualification is at least FSc/FA and if his/her candidacy is supported by at least two different members who will endorse the candidacy with their respective name, title number(s) and signatures.

The election of the President shall be held within one month before the expiration of the term of the President in office.

Except in case of resignation or impeachment, the President shall continue to hold office until, because of elections, the successor enters upon his/her office.

In case the office becomes vacant because of resignation or impeachment of the President in office, elections will be held within one month commencing from the date on which the office becomes vacant. If the election cannot be held within the previously mentioned period, it may be extended by one more month within which elections must be held in any case. Until the office is handed over to the newly elected President, the office will be held by the first person available of, in order of precedence and according to availability, the deputy President or the Secretary.

The person holding the Presidential office shall appoint a person from amongst the members as an election officer.

a. This appointment does not in any way change the appointed member’s right to cast vote in the election for which he/she is election officer.

b. The election officer will organise and conduct the elections and make provisions to ensure they happen in a just, honest and fair way strictly in accordance with the constitution and the Voting Guidelines.

c. The result of the election will be submitted to the Presidential office and communicated to the members of Ibn Batuta Educational Society Kosht, after which the election officer ceases to be election officer.

The new President will then propose a Deputy President and a Secretary. The Society will vote upon whether to accept or reject this proposal.

 

3 Mission statement of Ibn Batuta Community School Kosht

The first task of a school is to help the parents educate their children. It is important for the parents to realise that the school can only help, and that it can only be successful if all parties assume their respective responsibilities. Regular parent meetings will therefore take place.

The mission of this school will be fulfilled if the students become responsible citizens, who are able – each in their own field – to contribute for the betterment of the local community in particular and the whole country in general.

Morality is extremely important; it forms the base of all religions. Our students will be encouraged to think well and to do well. Besides the usual religious class, Ecology Class will be introduced (ecology is the branch of biology that deals with organisms’ relations to one another and to the physical environment in which they live).

Furthermore, the students will regularly be given the opportunity to engage in scouting activities, where the appropriate social skills will be developed and where environmental action to preserve the beautiful area of Kosht and surroundings will be undertaken.

The school will try to generate and stimulate creativity in the students with the help of Art Class.

We want to give the students a broad general knowledge, and to teach them how to deal with much information without loosing their head. Today it is no longer possible to know all details about all subjects, but there are methods and techniques with which it is possible to get any information you like. These skills have to be acquired by our students. Information Technology and Library Classes will be held to achieve this goal.

A broad knowledge base can only become truly useful if one knows how to analyse problems. Therefore, Ibn Batuta Community School Kosht will try to walk in front of others, offering a quality of education which does not only give importance to replication of course matter (as is required for the matriculation examinations). Much importance will be given to understanding and applying what is taught in the classes, and to seeing and finding parallels between the different subjects. Our students should acquire the skills needed to find and use information to solve or help solving whatever problem is put upon their shoulders.

The school will try to establish good relations with the other schools in the area, so all can work together to improve the education in Chitral.

All points of this Mission Statement have to be respected by the Staff.

 

4 School policy

Ibn Batuta Community School Kosht is a non-profit school owned and managed by Ibn Batuta Educational Society Kosht. The members can make any suggestions they like to make on the society’s assemblies, but the day-to-day management of the school will be the sole responsibility of the Management Committee and the Principal.

The school will offer coeducation in English medium. Some of the school’s facilities (library and computer class) will be made accessible to the public at as low a cost as possible.

Admission will not be based on religious or social criteria, but purely on the ability of the student and a first-come, first-served criterion. The Principal will first test applying students.

A maximum of 25 students per class will be allowed to ensure proper follow-up from the teacher. If the number of applicants exceeds 36, opening up a second section will be considered.

The admission fee will be payable only one time and not yearly, except if the student leaves the school and seeks readmission later, in which case the admission fee has to be paid again. The fee is non-refundable.

The monthly fee has to be paid according to the rules laid out in the Accounting guidelines *. Any student who does not comply to these rules will be sent home until clearance of debt.

School fees and salaries will be revised yearly according to the index of consumer prices of Pakistan as prepared by the Ministry of Economics, as is the case for government employees.

The school will provide scholarships as soon as financially possible.

The student who tops the class with at least 75% of the marks will pay only half the monthly fee the next year.

Yearly the school will try to provide first quality textbooks (from Oxford University Press) to the students till the books have been used for three years, after which they will be introduced in a local second hand market system and the school will no longer be liable to provide them to the students. At the end of every academic year, the books provided by the school have to be returned to the school. Except in case of serious damage or loss, this service will be free of charge.

The teachers should commit themselves to stay as many years as possible in the school because continuity is important in education. The school will encourage this by increasing the salary on base of merit and by seeking possibilities for teacher training. Moreover, their children will only pay half of the monthly fee.

The whole staff should try to form a close team, in which there is room for open discussion and constructive criticism.

Possibilities to cooperate or to organise joint activities with the other schools of the area should be explored.

The school uniform will be maroon shalwar qamiz for boys and girls. No caps except Chitrali ones will be allowed in the school.

 

5 Staff guidelines

5.1 Absences

Any absence without accepted application will reduce the salary by one twenty-fifth. If a staff member comes more than five minutes late for three days, a one-day absence will be counted.

5.2 Language

All staff members should take care to use English language first, anywhere anytime.

5.3 Cleanliness

Staff members must be exemplary in cleanliness as well as in all behaviour. If a staff member is judged not to be exemplary, he or she will be sent home and registered as absent.

 

6 Principal guidelines

All accepted leave applications are to be kept in a file labelled ‘Leave Applications’ in ascending date order (latest application on top). The attendance registers should be updated accordingly (‘A’ changed into ‘L’ with sign).

The attendance registers should be signed after the Vice Principal has completed the checking of the last month.

The Principal has the right to remove anybody from the school’s premises whose behaviour he/she considers to be compromising the general discipline or the good name of the school.

To every teacher, one period a week should be consecrated. The teacher evaluation sheet (*) should be filled out, and signed by both the Principal and the teacher concerned.

The Principal is responsible for supervising any accounting done in the school. At all MC meetings, the books will be checked and signed by the Chairman of the MC.

 

7 Vice Principal guidelines

In case of absence of the Principal, the Vice Principal (VP) has to assure the continuity of the daily running of the school. Any decisions taken during this period will have to be validated by the Principal upon return to office.

During the presence of the Principal, the VP has to be an exemplary teacher and keep an extra eye on all things happening in the school. Any (potential) problems should be reported to the Principal.

The VP will fill out the attendance registers of staff and students as follows:

o All who are present on assembly are to be registered with ‘P’.

o All who are absent on assembly have to be registered with ‘A’.

o Any leave applications should be directed to the Principal. Only the Principal can fill out ‘L’s.

Every first working week of each month, the accountant will count the number of unaccepted leaves (‘A’s) and register them. The students will be fined according to the

Student guidelines

, page *. The salary of the staff will be revised according to the Staff guidelines *. Prior to passing the attendance registers to the accountant, they should be presented to the Principal for signing. (This paragraph is copied in the Accounting guidelines).

 

8 Teacher guidelines

8.1 Timing

The teachers should reach the school fifteen minutes before assembly.

8.2 Assembly

The class absence register has to be filled out during assembly and not inside the classes. If a student is present, ‘P’ will be written; in all other cases ‘A’. The Principal will take care of leave applications and will add an ‘L’ if the student was granted leave. In all other cases, the student will be fined according to the

Student guidelines

, page *.

8.3 Class rules

8.3.1 Lessons

A lesson cannot be given without proper preparation, and therefore the teacher should not enter the classroom unprepared. This is true for all lessons and Art Class in particular.

The topic of each lesson as well as some keywords and teaching guidelines should be written in a journal. The Principal can check this journal at any time. This journal helps to teach properly, and to keep track of homework and tests.

The first two minutes of each lesson should be used to orally question one student about the former lesson. The result can be marked out of five. This will encourage the students to study at home.

During the lessons, cleaning the blackboard is the responsibility of the teacher, and taking notes the duty of the students. Students are not the servants of the teacher, but the teacher serves the student!

8.3.2 Language

Teachers must address the students in English all the time. In case they don’t understand, the teacher may translate. Amongst staff members the same rule should be observed: speak English first anytime anywhere while on the school’s ground. Practice is the only way to improve English fluency and to make mistakes disappear gradually. Khoar is the last resort only.

If you do not follow this guideline in particular, you will be sent home till the next working day since all parents attach much importance to this.

8.3.3 Homework and tests

All question papers should have a heading containing: Name, Class, Subject, Date. In case of homework, the page of the book should also be noted. The questions and answers should be written on the same page.

The teacher will preferably correct homework and tests at home or during a free period. If the students are actively involved, corrections can be made during the lesson.

All results of homework and tests have to be recorded on mark sheets. There is a sheet per subject per class. Every month these will be changed.

All test and exam question papers should be shown to and signed by the Principal before giving them to the students.

8.4 Recess

The teacher should leave the class when all students have left, and close the door. The same applies after the last period.

8.5 Library

An important part of education is to make the students respectful. This respect should also be given to books. All the time the teacher should be vigilant, and if he/she sees that a student is not taking care of books/copybooks properly, the teacher should gently explain this to the student.

You have to follow the library rules just like anybody else, but you have some privileges. For example, you must also have the books you take registered, but you are allowed more than one book.

Check the Library guidelines for IBCLK (Ibn Batuta Community Library Kosht) * to find out more.

8.6 Class teacher rules

The class teacher has to collect the monthly mark sheets and to prepare the progress reports. Moreover, the class teacher has to check regularly if the students are taking care of their books. If the class teacher fails to do so, she/he will be held partly responsible for the damages.

On Friday, the class teacher should spend about half a period talking with his/her class about the problems the students may or may not face. The desks should also be checked (some desks tend to look more like dustbins than like desks…) at that time.

8.7 Discipline and general conduct

Encourage and motivate to improve; never make fun of mistakes of others. Be ready to give and accept constructive remarks.

Try to make the group of teachers a good team: don’t make separate groups or indulge in too much gossiping. Team spirit is very important to make the school flourish.

Teachers should not sit too close to the students and should observe the rules as in the village. They should never ever quarrel or gossip in front of or with the students, since this reduces the respect students should have for the teachers. Befriending students isn’t bad, but it is difficult for some people to know the boundaries which shouldn’t be crossed because crossing them creates problems of authority.

z Staff members shouldn’t smoke on the school’s premises.

Outside the school, please take care to maintain your good reputation as well as that of the school.

All staff members will be guided and helped by the Principal.

8.8 Salary

At the time of salary increment, the way the teacher follows these guidelines will be taken into consideration.

 

9 Teacher contract

(see next page)

Teacher contract

This is an agreement between Ibn Batuta Community School Kosht, the employer, and

………………………………………., S/D/O ……………………………………………, resident of ………………………………………………………………..., the employee and teacher.

This agreement remains valid from the date of signing till any of above mentioned two parties decides to terminate it in one of under mentioned two ways:

Any party should give two months notice in writing of its intention to terminate this agreement. This notice should be signed and dated by both parties.

Any flagrant breach of the teacher towards the Teacher Guidelines as published in the Principal’s office and as sanctioned by Ibn Batuta Educational Society Kosht, exempts the school from this notice period and as such can lead to the immediate removal of the teacher from the school.

The teacher vows to accept, sign and work according to the Teacher Guidelines mentioned in point two above. Refusal to sign the said Teacher Guidelines automatically annihilates this agreement.

Ibn Batuta Community School Kosht vows to pay the Teacher’s salary within two working weeks after the completion of a working month. In case of lateness, Ibn Batuta Community School Kosht will pay an additional Rs.10 per day late.

The salary of the teacher depends on the income of Ibn Batuta Community School Kosht as outlined in the School Policy, and on the quality of the work provided by the teacher as outlined in the aforementioned Teacher Guidelines.

 

Date: ………………………

 

 

 

 

 

 

 

 

 

The Principal The teacher

10 Student guidelines

10.1 Cleanliness

The uniform is shalwar qameez. The only caps allowed inside the school are pakohl for the boys, khoy for the girls. The colour of the dress is maroon for all sections.

Wear socks in shoes, and change them everyday. Leather chappals are preferred and may be worn without socks.

Wash your feet and your whole body regularly; smelly students won’t be allowed inside the class.

Nails should be kept clean.

The uniforms have to be kept clean. Change dress when you come home after school.

Wash your hands before entering the school; especially before handling your books and those of the library.

10.2 Absences

An absence can only be allowed when the caretaker of the student (= father, mother, uncle, …) has signed an application, written either in Urdu or in English.

Without valid reason, a fine of Rs.5 will be charged per day of absence. School is a serious thing and missed lessons are hard to recover for the students.

On his/her return the student has to recover the missed lessons. All the missed notes have to be copied in the copybooks.

10.3 Study rules

A class diary has to be filled in every day, and should be signed weekly by the caretaker. In the diary the caretaker can check what has been taught, and what the student has to do at home. Remember: 6 hours a day are spent at school, 18 at home. Good results will be achieved if the student is encouraged to work at least one hour a day at home.

The following abbreviations will be used for the subjects:

GS

General science

E

English

U

Urdu

I

Islamiat

M

Mathematics

SS

Social studies

A

Arabic

IT

Information technology

EG

English grammar

ART

Arts

LC

Library class

CHEM

Chemistry

PH

Physics

BIO

Biology

   

Tests and homework have to be kept in appropriate files, and have to be signed by the caretaker. The special homework/test papers should be punched and have the margin at the side of the punched holes.

Every month a progress report will be given to the student. These have to be signed and returned. These rules ensure that the student works properly and that the caretaker will see how the student is progressing.

10.4 Class rules

1. Weekly there is a responsible student, who has to:

clean the blackboard between the periods

collect all the homework in the morning before class

ensure there is always enough chalk

keep the teacher’s desk clean

sweep the class before assembly.

2. The drinking of water is not allowed during classes. Water can be drunk in recess time. Only the students of Prep and KG are exempted from this rule.

3. Care for ALL books: treat all books as you treat your Holy Book:

make sure your hands are clean before touching them

put them always on a clean and flat surface

turn the pages carefully and slowly.

Per damaged page, a fine of Rs.10 will be charged. If the book is considered too badly damaged, the student will be compelled to buy it.

10.5 Mark distribution

Per period, 100 marks are given:

15 for homework

25 for tests

10 for conduct

50 for the examination.

Students who don’t make their homework will be kept in detention on Sunday mornings, while other students are free.

Four examination periods will be held in two sessions. One session will be held in June, before the summer holidays, and one in August, after the summer holidays, for those students who failed the first exam session. The second exam session will start in December before winter holidays. The last exams will be held in March, after the winter holidays, for those students who failed to pass. The pass mark is 45 out of 100.

10.6 Discipline

The teachers will take care of petty misbehaviour; in no case corporal punishments should be administered by the teachers to the students.

In case of serious misbehaviour, the teacher will refer the student to the Principal, who will take appropriate measures. The most important measure is detention on Sunday. When the student is given detention, she/he has to pay Rs.10 fine within three days, and will be compelled to spend a Sunday morning (8 AM till 12 AM) at school, where silent writing will be done.

If the student doesn’t show up for detention, she/he will be expelled from school for one week, and a Rs.200 fine will be levied. Failure to comply with this rule will result in final expulsion from the school.

10.7 Recess

During recess, no students are allowed inside the classes. Moreover, all students must stay within the school boundaries.

z Students shouldn’t smoke inside the school.

Outside the school, please take care to maintain your good reputation as well as that of the school.

 

11 Drill Master / PET guidelines

Check the cleanliness of the students regularly. Remind the students about good foot hygiene: in closed shoes wear socks to prevent bad smell (change them at least every two days).

Punish the students when the Principal asks you to.

The Assembly is your responsibility.

Ring the bell at the end of every period. When engaged in PE, stop the lesson at least five minutes beforehand, so the students can wash hands and feet and you can ring the bell in time.

During recess, check the following:

o The students shouldn’t leave the playground.

o They are not allowed near or inside the classes.

o Surely they shouldn’t touch the school’s Hilux.

o Stop all fighting immediately.

When giving PE, also assign tasks to the girls.

Prep and KG deserve full PE too.

There are many activities you can do with the kids. Some books/copies with ideas are available with the Principal.

12 Caretaker guidelines

On the server in the morning

In the morning, the classes will be unlocked at the start of assembly by the caretaker or drill master.

Assure a continuous presence in the school (24 hours).

Keep the whole school neat and clean.

o Before school:

§ Every class has a Responsible Student Of The Week. You must check that that student is sweeping the class and cleaning the blackboard, since in the end, you are responsible!

§ All school rooms should be inspected at least once a week for cracks in the walls, mice, leaks etc.

§ The gardens in front of each class are to be maintained by the caretaker and the students of that class jointly.

o During school:

§ Cups etc. used for tea should be cleaned as soon as possible after use. Waiting for the next day invites germs and disease.

o After school:

§ The library bookshelves need to be closed at the end of each school day. Every two months kafoor has to be put (2 balls per shelf).

§ All computers need to be cloth-covered at the end of each school day.

§ Daily all bathrooms must be cleaned with water. A bit of Dettol in water can be sprayed afterwards on the toilet seat to fight odours.

During school time, the caretaker should stay near the Principal to perform little tasks as required.

In case of granted leave, the caretaker must try to assure that another trustworthy person performs all tasks.

All dirt should be burned in an appropriate place.

Have a look at the water tank from time to time.

13 Driver guidelines

 

In the morning, the jeep should reach 10 minutes before assembly.

To take the students home after school, the jeep should reach 10 minutes before the end of classes.

If the jeep is two times in a week more than 10 minutes late without plausible reason accepted by the Principal, every subsequent lateness will be sanctioned with a half day’s salary cut.

The driver is responsible for keeping the vehicle clean.

Any damage due to negligence of the driver has to be repaired by the driver.

 

14 Accounting guidelines

1. Fee of each month must be paid before the 10th of that month.

2. Daily a fine of 1% of the outstanding amount will be collected after the 10th of each month.

3. If the fees, including the fine, are not cleared by the 15th of the following month, the defaulter is liable to be dismissed from School.

4. Fee will not be accepted without fee card.

5. Pupils with dues will not be promoted nor issued a leaving certificate.

Any student with outstanding debt will nor be promoted to the next year nor be issued a school leaving certificate.

All receipts should be kept double (one for the parent/student, one for the school).

Every first working week of each month, the accountant will count the number of unaccepted leaves (‘A’s) and register them. The students will be fined according to the

Student guidelines, page 13. The salary of the staff will be revised according to the Staff guidelines on page 6.

 

15 Hostel guidelines

(to be made by the Management Committee in due time)

16 Guidelines for the use of IBCCK (Ibn Batuta Computer Centre Kosht)

At present, there is no regular public access. In the past, the following rules were applicable:

The yearly admission fee is Rs.100.

The tuition fee is Rs.150 per month, for 3 classes a week of 1 hour each.

Classes will be held according to demand.

In the morning the Center is open from 9 AM to 1PM.

The computers are available for exercising when the Centre is open, at the rate of Rs.20 per hour.

Printing charge is Rs.5 per page (black and white).

 

17 Library guidelines for IBCLK (Ibn Batuta Community Library Kosht)

All students and staff are automatically member of the Library.

External members have to ask two IBESK members to be their guarantors, promising to guarantee any payment due by the library member in case this member is incapable to pay within two weeks.

All Library members must take Book Cards.

Book Cards are valid for 20 books.

Library members can take one book home at a time, for the duration of one week only.

Rs.2 will be charged per day late.

Extension of the borrowing period is possible if no reservation has been made.

Teacher borrowings (non-course books) will be registered in a separate register, one page per teacher. At any time, a teacher should not have more than five non-course books in possession.

Student’s and teacher’s course books will be registered in a separate register.

All library users (teachers, students, external members) MUST respect all people working in the library as well as these guidelines or access will automatically be denied to them.

Any damage or loss will be fined as follows:

Small damages: Rs.10 per page.

Major damages: as the Chief Librarian decides; up to the full purchasing price of the book as mentioned inside the cover of each book augmented by an administrative charge of Rs.50.

Loss: the full purchasing price of the book as mentioned inside the cover of each book augmented by an administrative charge of Rs.50.

 

 

Yearly admission fee

Book card fee

Students of IBCSK

-

2

Students of other institutions

25

5

Adults

50

10

 

18 Teacher evaluation sheet

 

Teacher:

Date:

Evaluation of the last week:

 

 

 

 

 

 

 

New advice:

 

 

 

 

 

 

Teacher’s sign:

Principal’s sign:

Teacher:

Date:

Evaluation of the last week:

 

 

 

 

 

 

 

New advice:

 

 

 

 

 

 

 

Teacher’s sign:

Principal’s sign:

 

19 Summary of conditions

IBCSK (Ibn Batuta Community School Kosht)

The Admission Fee is Rs.400 payable once only (not yearly) and is non-refundable.

All fees have to be paid before the 10th of each month. No exceptions will be allowed.

The Society decided upon applying the following fee scheme: (half tuition fee is free for real brothers/sisters starting from the 2nd child; girls get Rs.50 discount)

 

Tuition fee

Book fee

Computer fee

Stationery fee

Class 6 till 10

200

30

50

20

Class 1 till 5

160

20

50

20

KG

160

20

50

20

PREP

160

20

-

20

IBPLK (Ibn Batuta Public Library Kosht)

All students and staff are automatically member of the Library.

External members have to ask two IBESK members to be their guarantors, promising to guarantee any payment due by the library member in case this member is incapable to pay within two weeks.

All Library members must take Book Cards.

Book Cards are valid for 20 books.

Library members can take one book home at a time, for the duration of one week only.

Rs.2 will be charged per day late.

Extension of the borrowing period is possible if no reservation has been made.

Any damage or loss will be fined as follows:

small damages: Rs.10 per page.

major damages: as the Chief Librarian decides, up to the full purchasing price of the book as mentioned inside the cover of each book augmented by an administrative charge of Rs.50.

loss: the full purchasing price of the book as mentioned inside the cover of each book augmented by an administrative charge of Rs.50.

 

 

Yearly admission fee

Book card fee

Students of IBCSK

-

2

Students of other institutions

25

5

Adults

50

10

IBCCK (Ibn Batuta Computer Center Kosht)

(not applicable at present)

The yearly admission fee is Rs.100.

The tuition fee is Rs.150 per month, for 3 classes a week of 1 hour each.

Classes will be held according to demand.

In the morning the Center is open from 9 AM to 1PM.

On Monday, Tuesday and Wednesday the Center is also open from 4 PM to 6 PM.

The computers are available for exercising when the Center is open, at the rate of Rs.20 per hour.

Printing charge is Rs.5 per page (black-and-white).

20 History of President Office holders

President’s name

President’s sign

Date of entering office

Date of leaving office

Jürgen Depicker

1st October 2000

 

21 Member list of Ibn Batuta Educational Society Kosht

(Separate file.)

 

22 Member Donations and Voting rights register

(Separate file.)

 

 

Top of page

E-mail: info@ibcsk.com
© Wendy&Jürgen 29-Mar-2004

Webservice sponsored by Fifty-One Club Nieuwpoort 27.